Printer-Friendly Integrate FedEx Directlink® with your Accounts Payable Process

Step 1. Receive your invoices

  • Download electronic invoicing data with the click of a button or schedule a date and time for FedEx DirectLink to automatically download your invoicing data
  • Electronic transmission is data encrypted
  • Data is transmitted free of charge
  • Transaction log records all transmissions received (and sent)

Step 2. Review your invoice data

The data view has two sections

  • Invoice Summary view displays invoice header record information
    • Invoice number
    • Master EDI number
    • Invoice date
    • Bill-To account number
    • Net charges
    • Amount due
    • Shipment record count
    • Ground store number
  • Detail view displays shipment level information
    • One shipment view for each tracking id
    • All of the data in the database for a single tracking id is displayed in a single shipment view

Step 3. Process your invoicing data

  • Search for and retrieve any combination of invoice data for processing or analysis
  • Allocate shipping charges to different departments in your organization
  • Request and receive graphic Signature Proof of Delivery (SPOD) for Express shipments
  • Electronically submit shipment level adjustment requests (Express only)
  • Receive an electronic response to an invoice adjustment request that automatically updates the current balance due (Express only)
  • Export invoicing and remittance data to interface with other applications and internal information systems
  • Select and print available report templates

Step 4. Pay your invoices

  • Send electronic remittance advice file (a date and time for this transmission can also be scheduled)
  • The remittance advice voucher automatically prints for your convenience
  • Remit payment to FedEx either by paper check or Electronic Funds Transfer for the exact amount transmitted in the remittance advice file

Step 5. Archive your invoices

  • Create a separate archive database to store invoices and shipment records after all transactions are complete and the invoice is no longer required for immediate reference
  • Define the location where the archive database is created (i.e., server, PC, etc.)